Project Change Request Template: Free Google Docs & Word
A project change request is most useful when it helps people evaluate a proposed change before moving the baseline. This free template turns that job into a visible, repeatable record instead of leaving the important context scattered across files, meetings, and personal notes.
Use it when someone requests a change to approved scope, schedule, cost, design, or operating procedure. The filled fictional example comes first so you can see the intended level of detail before copying the blank Google version or downloading the Office and PDF files.
Get the free project change request template
You can also download the blank template as PDF when you need a printable or read-only version.
Start with the example. It shows the intended level of detail, the relationship between sections, and how to distinguish evidence from interpretation. Then create your own copy and replace the fictional content with information you are authorized to use.
What this project change request template includes
Requested change: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
Reason and supporting evidence: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
Impact assessment: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
Options and trade-offs: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
Risks and dependencies: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
Implementation and rollback plan: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
Acceptance criteria: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
Decision and baseline updates: a dedicated place to preserve the information, owner, evidence, and next action associated with this part of the workflow.
The structure is intentionally reusable. Remove fields that do not apply, but keep the connections between decisions, evidence, owners, dates, and follow-up work. Those links are what make the completed template useful after the immediate task is over.
When to use this template
Use this template when someone requests a change to approved scope, schedule, cost, design, or operating procedure. Describe the requested change and its evidence, then compare options across impact, risk, dependency, rollback, and acceptance criteria before recording the decision.
The dangerous shortcut is approving the idea without updating the affected baseline. After approval, name every plan, requirement, owner, and communication that must change.
How to use the project change request template
1. Review the filled example
Read the filled project change request example before editing the blank version. Trace how its sections move from context to evidence, ownership, and follow-up; copy that logic without copying the fictional facts.
2. Make a clean working copy
Open the Google copy link for the project change request, create your own file, and rename it with a useful project, topic, and date. Keep an untouched master when this record will be reused on a cadence.
3. Define the decision and audience
Write the decision or action this project change request must support, then name its readers and the evidence they need. This keeps the document focused on an outcome rather than on completing fields for their own sake.
4. Attach context and evidence
Link source material behind important statements in the project change request. Separate observations, quotations, calculations, assumptions, and interpretation, and label any claim whose verification is still incomplete.
5. Assign ownership and next steps
Give each action, unresolved question, risk, or approval in the project change request an owner and review date. Temporary role labels are acceptable during drafting, but replace them before circulation.
6. Review before sharing
Before sharing the project change request, check completeness, accessibility, confidentiality, and version accuracy. Remove unnecessary sensitive data and confirm recipients can identify the current source of truth.
Best practices for a durable working record
Define the outcome before filling fields; every section should help someone make a decision, perform a handoff, or verify work.
Keep evidence beside the statement it supports and label assumptions that still need confirmation.
Use named owners and review dates for unresolved items instead of relying on passive follow-up.
Preserve rejected options when they explain a consequential trade-off.
Review access, confidentiality, and version accuracy before sharing the completed project change request.
Archive superseded versions without erasing the decision history they explain.
Using this template with remio
remio can gather the request, supporting files, meeting discussion, and current baseline into one context, helping reviewers see downstream effects before deciding. Explore remio.
Use AI assistance to reduce collection and formatting work, not to invent evidence or silently make an accountable decision. Review the final record and apply the approvals required for the situation.
Frequently asked questions
Is this project change request template free?
Yes. The project change request package includes a filled preview, an editable Google Docs copy, and blank Word and PDF downloads.
Should I start with the example or the blank template?
Start with the filled project change request example to understand how its sections connect. Then copy the blank version and replace every placeholder with verified information from your own work.
Can I use the template in Microsoft Word?
Yes. Download the Word edition of the project change request and edit it in your approved document system; recheck tables, page breaks, and links after conversion.
Can I customize the fields?
Yes. Adapt the project change request to the real workflow, while retaining source links, owners, dates, and unresolved questions wherever they affect a decision or handoff.
Can remio complete the template automatically?
remio can help collect authorized context and prepare a grounded first draft of the project change request. A person should still verify facts, permissions, sensitive information, decisions, and required approvals.
Use the template
Preview the filled example, then make a copy in Google Docs or download the Word version. Keep the finished document connected to the evidence and decisions that make it useful.
