Top 10 Otter.ai Alternatives for Smarter Meetings in 2025

People want better meetings tools in 2025. The best 10 otter ai alternatives for meeting transcription and notes are remio, Fathom, Lindy, Fireflies.ai, Fellow, Mapify, Avoma, Descript, Rev, and Revoldiv. Many people look for otter.ai alternatives because of cost, language choices, accuracy, and privacy worries.

Many people feel uneasy with automatic recording and transcription in private places like legal or medical meetings.

The transcription business is growing quickly.

• The market will go from $21 billion in 2022 to more than $35 billion by 2032.

Integration Need	Description
Accuracy and AI Features	Good transcription accuracy and AI-made summaries help you do better work.
Language Support	Support for many languages is important for teams around the world.
Integration and Platforms	Connect with meeting platforms and devices for more options.
Free Usage and Limits	Look at free plans and transcription limits before picking one.
Unique Features	Find CRM integration, batch import, and privacy rules.

Key Takeaways

• Check out other options to Otter.ai for meeting transcription, like Remio, Fathom, and Fireflies.ai, to see which one works best for you.

• Think about important things like how well it transcribes, what languages it supports, and if it works with other apps when picking a meeting tool.

• Try free plans to test different tools and find out which one helps your meetings before you pay for it.

• Search for tools with special features like AI summaries, working together in real time, and analytics to make your meetings better.

• Make sure your privacy and data are safe by picking tools that follow rules like GDPR and have easy-to-understand privacy policies.

Top 10 Otter.ai Alternatives

Quick Comparison Table

You want to pick the best tool for meeting notes. You also need good meeting transcription. Here is a simple table. It shows how top otter ai alternatives compare. You can see their features and user ratings:

Alternative	Unique Features	Price	Design	Usability
remio	unlimited meeting recording and transcription, multi-source capture, local storage	5/5	5/5	5/5
Fireflies.ai	Real-time transcription, meeting collaboration, strong integrations	4/5	4/5	4/5
Fathom	Multi-language support, deep meeting insights, automated notes	4/5	4/5	4/5
Lindy	Automated workflows, smart scheduling, AI summaries	4/5	4/5	4/5
Fellow	Meeting agenda templates, collaborative notes, action items	4/5	4/5	4/5
Mapify	Visual meeting mapping, easy navigation, summary highlights	4/5	4/5	4/5
Avoma	Conversation intelligence, CRM integration, AI-driven summaries	4/5	4/5	4/5
Descript	Audio/video editing, transcription, podcast tools	4/5	5/5	4/5
Rev	Human and AI transcription services, high accuracy	4/5	4/5	4/5
Revoldiv	Real-time meeting notes, analytics, integrations	4/5	4/5	4/5

Unique Strengths

There are many otter ai alternatives you can try. Each one has something special for meetings:

• remio provides you with unlimited meeting recording & transcript free, also helps you keep track of your knowledge with AI. It collects notes from different places. You can search your data quickly.

• Fireflies.ai works well with meeting platforms. It gives you accurate meeting transcription.

• Fathom lets you learn more from meeting recordings. It supports many languages.

• Lindy makes your meeting tasks automatic. It creates smart summaries.

• Fellow helps you make agendas and action items for meetings.

• Mapify lets you see and move through your meeting notes easily.

• Avoma links your meeting notes to your CRM. It uses AI to summarize talks.

• Descript lets you edit audio and video. You can also make transcripts.

• Rev gives you human and AI transcription for better accuracy.

• Revoldiv gives you meeting notes in real time. It also shows analytics for teamwork.

You can look at other otter.ai alternatives too. Some are TL;DV, Read.ai, and Rewind. These tools help you find important moments. They pull out useful data. Some record everything on your screen so you can find it later. The best otter ai alternatives save you time. They help you get things right and make meetings better.

Why Switch from Otter.ai?

Pain Points

Otter.ai can have problems for meeting transcription. Some users say it slows down work. It can make meetings less useful. Here is a table with common problems:

Pain Point	Description
Poor customer service	You may wait a long time for help. Sometimes, you get no answer.
Inaccurate transcriptions	The service makes mistakes. This happens more with people who do not speak fluently.
Sales tools only in Enterprise plan	Small groups cannot use advanced sales features.
Limited language support	Otter.ai works only with English, French, and Spanish.

You might see other problems too. Most features use just one language. Heavy accents or hard words can cause mistakes. Bad audio makes it hard to get good notes. The free plan does not give many minutes. It is hard to tag speakers. Summaries sometimes miss important things. Editing transcripts can be tricky. Connecting with other apps may not work well.

You need tools that fix these problems if you want better meetings.

What to Look For

When you look for otter ai alternatives, focus on features that help meetings. Experts say you should check these things:

Criteria	Description
Pricing	Pick services that cost less and fit your budget.
User Interface	Choose tools that are easy to set up and use.
Transcription Accuracy	Make sure your meeting notes are clear and correct.
Language Support	Find tools that work with many languages.
Integration Capabilities	Pick platforms that connect with your favorite apps.
Additional Productivity Features	Look for features that help meetings go faster.

Check if the tool lets you edit easily. Smart summaries are helpful. Strong connections with other platforms are good. The best otter.ai alternatives help you get important details from meetings. They make your work easier. If you want better meetings, pick an ai meeting assistant that fits your needs. It will help your team do a better job.

Reviews of Best Otter AI Alternatives

1. remio

Overview

remio helps with unlimited meeting recording & transcription and quick meeting notes. It gives you fast CRM-ready summaries. remio is an AI tool that helps you manage your knowledge. You can collect info from web pages, Slack, Gmail, and Google Docs. remio saves things for you as you look around online. You can ask questions and get answers from your own data. You can search your notes using normal words. Remio lets you save things on your own device. You can also summarize YouTube videos, PDFs, and more.

Pros

• Collects info from many places by itself

• Lets you search your notes with AI

• Gives free audio transcription and local storage

• Summarizes web pages and videos with a plugin

• Supports searching and AI meeting notes

Cons

• Some features need setup to work best

• Integrations depend on how you work

Pricing

Plan	Price	Features
Free	$0/month	Unlimited transcription, local storage, AI Q&A
Pro	$8/month	Advanced integrations, priority support

2. Fathom

Overview

Fathom lets you record and transcribe meetings as they happen. You can use it with Zoom, Google Meet, and Microsoft Teams. Fathom works in 28 languages, so it is good for teams everywhere. You get meeting summaries and AI-powered notes after each call.

Pros

• Transcribes meetings in 28 languages

• Works with big video meeting platforms

• Makes meeting summaries with action items

• Easy to use and set up

Cons

• Some features are not in the free plan

• Not all tools can connect with it

Pricing

Plan	Price	Features
Free	$0/month	Unlimited meetings, basic summaries
Pro	$19/month	Advanced analytics, integrations

3. Lindy

Overview

Lindy is an AI meeting helper. It can set up meetings, take notes, and send follow-ups for you. Lindy uses AI to make clear action items and summaries. You can connect Lindy to your calendar and email for easy use.

Pros

• Sets up meetings and sends follow-ups

• Gives AI summaries and action items

• Connects with calendars and email

• Simple to use and quick to set up

Cons

• Some connections need to be set up by hand

• Paid plan needed for some features

Pricing

Plan	Price	Features
Starter	$12/month	Basic automation, summaries
Pro	$25/month	Advanced integrations, priority support

4. Fireflies.ai

Overview

Fireflies.ai gives you live transcription and meeting summaries. You can use it with Zoom, Google Meet, and Microsoft Teams. Fireflies.ai shows you key points and action items after meetings. People like it because it is easy to set up and works with many tools.

Pros

• Gives meeting recaps with key points and action items

• Offers live transcription for meetings

• Works with many meeting platforms and CRMs

• Users rate it highly (4.8/5 stars on G2)

Cons

• Accuracy can drop if it is noisy or with strong accents

• Some users say there are small delays

Pricing

Plan	Price	Features
Free	$0/month	Limited transcription, basic summaries
Pro	$10/month	Unlimited transcription, integrations

• Fireflies.ai says it is 95% accurate.

• Users like the easy setup, integrations, and support.

5. Fellow

Overview

Fellow helps teams work together in meetings. You can make agendas, take notes, and track action items in one place. Fellow records meetings, gives transcriptions in many languages, and makes summaries. It connects with over 50 tools and works with your calendar.

Pros

• Lets teams build agendas together in real time

• Tracks action items with a dashboard

• Has an AI meeting copilot for summaries and transcriptions

• Gives insights and analytics about meetings

Cons

• Some analytics need a paid plan

• Teams new to structured meetings may need time to learn

Pricing

Plan	Price	Features
Free	$0/month	Basic agendas, notes, action items
Pro	$7/month	Advanced analytics, integrations

6. Mapify

Overview

Mapify lets you see your meeting notes as mind maps. You can use AI-made mind maps for team recaps, client talks, and personal notes. Mapify works in over 30 languages and has a mode for showing your ideas.

Pros

• Makes mind maps from meeting recordings

• Works in over 30 languages for teams everywhere

• Has a mode for sharing ideas

• Good for people who like to see things visually

Cons

• Not great for people who want plain transcripts

• Some features need a paid plan

Pricing

Plan	Price	Features
Free	$0/month	Basic mind maps, limited exports
Pro	$15/month	Unlimited maps, advanced exports

7. Avoma

Overview

Avoma mixes meeting transcription with conversation intelligence. You get coaching tips, mood analysis, and smart highlights for sales calls and team meetings. Avoma connects with CRMs like Salesforce and HubSpot for quick logging.

Pros

• Gives transcription with coaching tips and mood analysis

• Offers analytics for sales and customer teams

• Connects with big CRMs for fast summaries

• Gives AI coaching tips and call scores

Cons

• Some features are for sales teams

• Full analytics need a higher plan

Pricing

Plan	Price	Features
Free	$0/month	Basic transcription, limited analytics
Pro	$19/month	Full analytics, CRM integrations

• Avoma tracks filler words, long talks, and who talks most.

• You can use Avoma for smarter meetings and better sales.

8. Descript

Overview

Descript lets you edit audio and video by changing the transcript. You can use Overdub to make voiceovers with computer voices. Descript has tools to remove filler words and make sound better. It is good for video transcription and podcast editing.

Pros

• Edit audio and video by editing the transcript

• Use Overdub for computer voiceovers

• Remove filler words and make sound better

• Works for video transcription and podcasts

Cons

• Some features need learning new ways to work

• Paid plan needed for advanced editing

Pricing

Plan	Price	Features
Free	$0/month	Limited transcription, basic editing
Creator	$12/month	Unlimited editing, Overdub, advanced tools

9. Rev

Overview

Rev gives you both AI and human transcription. You can pick fast, cheap AI transcription or very accurate human transcription. Rev works for audio and video transcription for meetings, interviews, and more.

Pros

• Human transcription is 99%+ accurate

• Fast AI transcription costs less

• Works with many file types

• Gives quick results

Cons

• Human transcription costs more than AI

• Some features need you to upload files by hand

Pricing

Service	Accuracy Rate	Turnaround Time	Pricing
AI	90%+	Minutes	$0.25/min
Human	99%+	Hours	$1.99/min

10. Revoldiv

Overview

Revoldiv gives you live meeting notes and analytics. You can use it for cloud recording, meeting notes, and team work. Revoldiv connects with popular meeting platforms and gives AI meeting notes for smarter meetings.

Pros

• Gives live transcription and meeting notes

• Offers analytics for team performance

• Supports cloud recording and integrations

• Gives AI meeting notes and summaries

Cons

• Some analytics need a paid plan

• Integration options change by platform

Pricing

Plan	Price	Features
Free	$0/month	Basic notes, limited analytics
Pro	$14/month	Full analytics, integrations

Otter AI Alternatives for Teams and Enterprises

Best for Teams

You want your team to share ideas and work together. Some Otter.ai alternatives help teams do this better. Here are some tools you can try:

• MeetGeek gives smart meeting insights. Your team can use it for sales and customer calls.

• Fathom records, transcribes, and summarizes meetings. It works in over 28 languages and makes your work easier.

• Tl;dv transcribes and summarizes meetings and files. It works in more than 30 languages and has a strong free plan.

• Fellow gives accurate meeting transcription. You get key points, action items, and decisions from meetings.

These tools help your team take notes and keep everyone updated.

Best for Enterprises

If you work at a big company, you need tools with strong security and special features. The table below shows which Otter.ai alternatives are good for large companies:

Alternative	Key Features	Best For
remio	Privacy-first, processed locally, supported online & offline meetings	Professionals needing data control and AI summaries
Fireflies.ai	Real-time collaboration, AI summaries, CRM integrations	Teams comfortable with bots in meetings
Rev.ai	Fast AI and human transcription, high accuracy	Regulated industries needing high accuracy
Microsoft Teams	Deep integrations, security compliance	Organizations using Microsoft ecosystem
Grain	Real-time highlights and clips	Content creators and comms teams
Avoma	Sales coaching, scheduling, analytics	High-touch sales teams
Sembly AI	AI summaries, searchable notes, chat-based Q&A	Teams needing structured documentation

You can pick a tool that matches your company’s needs for privacy, integration, and cloud recording.

Use-Case Tips

Pick an Otter.ai alternative that fits how you work. Here are some tips to help you choose:

• Find tools that are easy to start using and work with your current software.

• Choose options with automation to help your team as it grows.

• Look for tools that let you change fields and workflows for your needs.

Tip: If you work in sales, pick a tool with CRM integration and analytics. For education, choose one with simple meeting notes and easy sharing. Project managers should look for strong search and summary features.

You can make your meetings better by picking the right tool for your team or company.

Otter AI Alternatives Comparison

Features

Each Otter.ai alternative has its own strengths. Some tools are good at AI accuracy. Others help you run meetings or do tasks automatically. Check this table to see the main features:

Tool	AI Accuracy	Real-time Transcription	Meeting Management Features
remio	High, with task detection	No	Auto indexed with LLMs, ask anything about it. Summary & overview automatically
Read.ai	Moderate	No	Meeting performance analytics, visual dashboards
Fireflies.ai	High	Yes	Meeting analysis, efficiency analytics
tl;dv	Moderate	No	Meeting summaries, timestamp navigation
Bliro	Moderate	Yes	Interactive notes, collaboration features

Fireflies.ai is very accurate and gives live transcription. Sally AI helps you do tasks and works in many languages. Read.ai is best for analytics and dashboards. tl;dv is good for summaries and finding parts of meetings. Bliro lets you work with others and take notes fast.

Pricing

You need to know how much each tool costs. Prices change if you want more features or have a bigger team. Here is a table with some popular plans:

Service	Plan Type	Monthly Cost (per user)	Features
Fathom	Free	N/A	Unlimited recordings, storage, and transcriptions; 5 meeting summaries limit
	Premium	$15	Unlimited AI meeting summaries, integrations, branding
	Team Edition	$19	Team collaboration features like folders, comments, keyword alerts
	Team Edition Pro	$29	Advanced features like AI coaching, unlimited integrations, advanced security controls
Sembly AI	Personal	Free	60 minutes/month online recording
	Professional	$15	N/A
	Team	$29	N/A
	Enterprise	Custom	N/A
tl;dv	Free	N/A	Unlimited meetings, 5 uploads
	Pro	$29	N/A
	Business	$65	N/A
	Enterprise	Custom	N/A

Free plans let you try out basic tools. Paid plans give you more summaries, better connections, and stronger security. Pick a plan that fits your money and what you need.

Integrations

You want your meeting tool to work with your favorite apps. Integrations help you save time and keep things together. Here is a quick look at some popular integrations:

Alternative	Integrations with Meeting Platforms	Other Integrations
Fireflies.ai	Zoom, Slack	Dropbox
Wudpecker	Zoom, Teams, Google Meet	Notion, Slack, Hubspot

Fireflies.ai works with Zoom and Slack. Wudpecker connects to Google Meet, Teams, and Notion. Make sure your tool works with the apps you use.

Privacy

You care about privacy and keeping your data safe. Some tools store transcripts outside your computer or share data with others. Otter.ai uses data with names removed to train AI and follows GDPR and CCPA rules. But it keeps data in the U.S., which may not fit all privacy laws.

• TurboScribe locks your data and does not use it for AI training.

• BuildBetter.ai lets you own your data and does not train on customer data.

• Otter.ai does not sell your data and asks for your okay before reviews, but has problems with GDPR because it stores data in the U.S.

If you work with private info, pick a tool with strong data locks and clear privacy rules. Look for GDPR or HIPAA if you need extra safety.

You have lots of options for better meetings. Remio is good if you want to manage your own knowledge. Fathom is great for teams in different countries. Fireflies.ai and Fellow help people work together. Descript and Rev are best for creators and workers. Before you pick, follow these steps:

• Test if the transcription is correct and fast

• See if the summaries are clear

• Check if it connects with your other apps

• Look at the price and what you get

• Try it with different people and some noise

Try free plans to see what works for you:

Service	Free Plan Features	Limitations
Hyprnote	Local processing, superior AI meeting summaries, no cloud dependency	N/A
Otter.ai	300 monthly transcription minutes, real-time transcription, AI chat functionality	30-minute limit per conversation, 300-minute cap
MeetGeek	3 hours of transcription, unlimited AI summaries	2-hour limit per meeting, 3 monthly hours cap
Notta	120 minutes of transcription, multi-language support	3 minutes per conversation, 120-minute cap
Sonnet AI	5 monthly recordings, automated CRM updates	30-minute limit per recording, 5 recordings cap
Fathom	Unlimited recordings, real-time transcription in 28 languages	5 AI summaries per month, then basic summaries

Try a free plan or a demo to find the best meeting tool for you in 2025.

FAQ

What is a meeting transcription tool?

A meeting transcription tool records spoken words during meetings. You get written notes from your calls. This helps you review what people said and keeps everyone on track.

Why does multilingual support matter for teams?

You work with people from different countries. Multilingual support lets you understand meetings in many languages. This helps your team share ideas and work together.

How does speaker detection help in meetings?

Speaker detection shows who said each part in your meeting notes. You can follow conversations and know which person shared each idea. This makes your notes clear.

How do these tools protect user privacy?

You want your data to stay safe. Many tools use encryption and strong privacy rules. You control who sees your meeting notes. This keeps your information private.

Tip: Choose a meeting transcription tool with strong multilingual support and clear privacy policies. You get better notes and keep your data safe.