Top 10 Glean Alternatives for Enterprise Search in 2025

The top 10 Glean alternatives for enterprise search in 2025 are remio, Microsoft (Graph + Copilot), Google Cloud Search, Algolia, Lucidworks, Coveo, Sinequa, Guru, Pinecone, GoLinks, ClickUp, and. Picking the right one can help people work faster. It also makes knowledge management software easier to use. Many big companies use enterprise search now. It helps them save time and work together better. It also helps them make good choices. As more people use these tools, teams want strong AI features. They also want easy connections and good security.

Key Takeaways

• Enterprise search tools help teams find things faster. They also help people work together better. These tools use AI and connect with other apps easily.

• Many Glean alternatives have special features. Some work well with Microsoft or Google. Some are fast and easy for developers. Others have smart AI helpers.

• People often have trouble with search. Sometimes results are old or wrong. Information can be spread out in many places. People may not trust the search. This makes work slow and can be annoying.

• The best tools in 2025 need smart AI search. They should connect easily to other apps. They must give fast and correct answers. They also need to keep data safe.

• Picking the right tool is important. You should match the tool’s features to your company’s needs. Think about your data and how your team works. Try out different tools with real users before you choose.

Glean Alternatives Overview

Quick List

Many companies want better enterprise search than Glean. In 2025, the top 10 choices are:

1. remio (for personal or individual use)

2. Microsoft (Graph + Copilot)

3. Google Cloud Search

4. Algolia

5. Lucidworks

6. Coveo

7. Sinequa

8. Guru

9. Pinecone

10. GoLinks

Each tool works in its own way. Some use AI to help you search. Others are good at connecting with other apps or keeping things private. Microsoft and Google Cloud Search work best with their own products. Algolia and Lucidworks let developers change things and see more data. Remio is special for people who want AI to help with their own notes.

Companies pick these tools for different reasons. Some want safe searches inside their business. Others want to help customers or find information faster.

Comparison Table

Alternative	Key Features	Integrations	Scalability	Ideal Use Case
remio	AI copilot, web content capture, personal AI	Browser, desktop	Individual-focused	Personal knowledge management
Microsoft (Graph + Copilot)	Deep Microsoft 365 integration, AI Copilot	Microsoft ecosystem	Enterprise-grade	Large enterprises using Microsoft tools
Google Cloud Search	AI search, NLP, permission-aware indexing	Google Workspace, APIs	Enterprise-grade	Google-centric organizations
Algolia	Fast search, developer-friendly, customization	APIs, web/mobile apps	Scales with usage	E-commerce, developer teams
Lucidworks	Predictive analytics, smart discovery	E-commerce, workplace apps	High scalability	Retail, collaborative workplaces
Coveo	Personalization, recommendations, analytics	CRMs, customer apps	Highly scalable	Customer experience, personalization
Sinequa	Federated search, deep NLP	Enterprise systems	Enterprise-scale	Regulated industries, large data sets
Guru	Knowledge base, AI answers, browser extension	Slack, Teams, web apps	Team to enterprise	Internal knowledge sharing
Pinecone	Vector search, real-time AI	APIs, ML platforms	Scales with data	AI/ML teams, semantic search
GoLinks	Link management, quick search	Slack, Chrome, integrations	Team to enterprise	Fast resource access, link sharing

These Glean alternatives handle data and users in different ways. Coveo and Lucidworks help stores and customer teams. Pinecone is made for AI and machine learning groups. Remio is great for people who want smart search for their own stuff.

Why Think About Glean Alternatives

Common Problems

Many companies want something better than Glean. They have problems with enterprise search. Teams sometimes get old or wrong information. Search results can show old files. This can confuse people. Some users say there are not enough ways to check if facts are right or new. It is hard to trust what they find.

Other problems are:

• No easy way to see which questions are not answered or how often people find what they want.

• People waste time switching between apps.

• Teams do the same work twice because information is stuck in different places.

• It is hard to find people who know special things.

• Workers stop searching if results are not helpful. This wastes time and makes them find other ways to get answers.

These problems slow down work. They also make it harder to manage knowledge well.

Must-Have Features

In 2025, companies want more from enterprise search. The best tools use ai-powered search that understands how people talk. This helps users get answers fast, even if they do not use the right words. Ai-powered search also gets better as people use it.

Good connections with other tools are very important. Teams want search to work with email, chat, and files. Security is still very important. Companies must keep private data safe and control who sees it.

When picking a new tool, leaders want:

• Ai-powered search that understands how people talk

• Good connections with tools they already use

• Fast updates and correct answers

• Strong security

These features help companies work faster and use their knowledge better.

Best Alternatives to Glean

1.remio

remio is a great choice for personal knowledge management. It mixes smart AI features with an easy-to-use design. remio auto capture the web content while user browsing with any manual click, so users can save things from learning sites. Its AI copilot plugin lets users ask questions or get help while they work. remio’s AI search finds the right notes in just a few seconds. It also lets people use normal language to search. The personal assistant learns what users like and gives answers that fit their needs. It can even help write daily reports or emails.

Pros:

• Advanced AI copilot for real-time assistance

• Automatic web content capture

• Fast, natural language AI search

• Personalized AI assistant based on user data

Cons:

• Focused on individual use, not team-wide deployment

Ideal Use Case:People who want a smart, AI-powered tool to manage their own knowledge and daily tasks.

remio is different from Glean. It helps people be more productive with deep AI features. This makes it a strong pick for users who want more than just search.

2.Microsoft (Graph + Copilot)

Microsoft (Graph + Copilot) gives a strong enterprise search that works well with Microsoft 365 apps. It uses generative AI and the Microsoft Graph semantic index to figure out what users want. It finds information from SharePoint, OneDrive, Outlook, and Teams. Copilot gives answers you can talk to and shows where it found them. It also brings in web knowledge using Bing. The system supports semantic search, so you can find things even if you do not use the exact words. Companies using Microsoft 365 can set up Copilot easily. It works inside apps people already know and does not need much setup.

Pros:

• Deep integration with Microsoft 365 ecosystem

• Conversational AI-driven answers

• Seamless workflow automation tools

• Easy deployment for existing Microsoft users

Cons:

• Limited out-of-the-box integrations beyond Microsoft apps

• Third-party connector setup can be complex

Ideal Use Case:Big companies already using Microsoft 365 who want better productivity and workflow automation.

Microsoft Copilot is better than Glean for workflow automation and working inside Microsoft apps. Glean connects with more business apps.

3.Google Cloud Search

Google Cloud Search gives enterprise search that can grow and supports over 100 connectors and many languages. It uses smart machine learning to suggest queries and show good results fast. The platform has strong SDKs and APIs, so companies can add and scale data from many places. Google Cloud Search is best for big companies that need to handle lots of different data sources.

Pros:

• Extensive scalability and integration capabilities

• Advanced machine learning for relevant results

• Supports many connectors and languages

Cons:

• Integration details with some enterprise platforms may require custom development

• Best suited for organizations already using Google Workspace

Ideal Use Case:Big companies that need strong, scalable, and multi-source search.

Google Cloud Search is special among Glean alternatives because it can grow and connect deeply. It is great for companies with lots of complex data.

4.Algolia

Algolia is a hosted API platform that gives search results very fast. It uses AI to make search results more useful and lets users change how search works. Algolia’s dashboard shows how people use search, and its API works with big platforms like Salesforce Commerce Cloud, Shopify, and Adobe Commerce. The platform is known for speed and letting developers make changes.

Pros:

• Ultra-fast, relevant search results

• Highly customizable with strong developer tools

• Advanced personalization and analytics

Cons:

• Limited depth for internal enterprise search

• Can become costly at scale

Ideal Use Case:E-commerce, SaaS, and customer apps that need fast, flexible search.

Algolia is not like Glean. It focuses on speed and letting developers change things. This makes it one of the best Glean alternatives for customer-facing search.

5.Lucidworks

Lucidworks is good at predictive analytics and smart discovery. It uses AI to show the most useful content and can handle lots of data for big companies. Lucidworks works with e-commerce and workplace apps, so it fits retail and team settings. The platform lets users change things deeply and gives advanced analytics.

Pros:

• Predictive analytics for smarter search

• High scalability for large data sets

• Customizable for different industries

Cons:

• May require technical expertise for setup

• Pricing can be higher for advanced features

Ideal Use Case:Stores and workplaces that need smart, scalable search.

Lucidworks gives more advanced analytics and ways to change things than Glean. It is a strong pick for companies that use lots of data.

6.Coveo

Coveo gives personalized search, recommendations, and analytics. It works with CRMs and customer apps and can be used by big companies. Coveo’s AI changes search results for each user, which helps keep people interested and helps companies earn more. The platform has a dashboard for analytics and works around the world.

Pros:

• Personalization and recommendations powered by AI

• Strong analytics and reporting

• Scalable for large enterprises

Cons:

• Advanced features may require additional setup

• Best suited for customer experience use cases

Ideal Use Case:Companies that care about customer experience and personalization.

Coveo is different from Glean because it gives advanced personalization and analytics. Glean is more about searching inside a company.

7.Sinequa

Sinequa is great at handling big, mixed, and complex data. It gives advanced search analytics, pulls out important details, and lets people use normal language to search. Sinequa works with over 300 connectors and has a no-code builder for custom search apps. The platform is best for tough, data-heavy places like global banks and regulated industries.

Pros:

• Handles large, complex data environments

• Advanced analytics and customization

• Supports many connectors and languages

Cons:

• Requires technical expertise and planning

• Higher cost and longer deployment times

Ideal Use Case:Big companies and regulated industries that need deep analytics and strong search.

Sinequa does better than Glean when there is lots of different data and strict rules. It is a top choice for big deployments.

8.Guru

Guru gives a central, checked knowledge base with a special review process. Experts look at content often to make sure it is right. Guru has knowledge triggers and AI suggestions, showing helpful info based on what users do. Its browser extension and links with Slack, Teams, and Salesforce make sharing easy.

Pros:

• Verified, accurate knowledge base

• Proactive knowledge delivery

• Seamless integrations with popular tools

Cons:

• Focuses more on knowledge management than broad enterprise search

• May require regular content reviews

Ideal Use Case:Teams that need to share correct, up-to-date knowledge in their work.

Guru is not like Glean because it checks knowledge and gives it to users before they ask. This makes it a good choice for knowledge management.

9.Pinecone

Pinecone is made for vector search, which finds meaning beyond just keywords. It is very fast and works well for real-time searches. Pinecone can grow for big data sets and has APIs for developers to build custom AI search apps. The platform is good for engineering and data science teams who want to make their own search tools.

Pros:

• Advanced semantic and vector search

• High performance and scalability

• Developer-friendly APIs

Cons:

• Requires engineering expertise

• Not an out-of-the-box enterprise search solution

Ideal Use Case:AI/ML teams building custom semantic search or recommendation systems.

Pinecone gives special vector search that Glean does not have. It is a strong pick for groups that need advanced semantic search.

10.ClickUp

ClickUp mixes project management with AI-powered search. Its AI assistant gives over 100 prompts for writing, coding, and making workflows better. ClickUp works with over 296 apps, like GitHub, Gmail, Jira, and Salesforce. The platform is good for teams that want one place for projects and workflow tools.

Pros:

• Strong AI assistant for workflow tasks

• Extensive integrations with popular apps

• All-in-one project management and collaboration

Cons:

• Not focused solely on enterprise search

• May be overwhelming for simple search needs

Ideal Use Case:Teams that want one tool for project management, teamwork, and workflow automation.

ClickUp gives more project management and workflow tools than Glean. This makes it a flexible choice for teams that work together.

Enterprise Search Comparison

Key Differences

The top Glean alternatives are all strong in different ways. Some tools, like remio, use AI to help user to solve information overload, make search personal and let developers control things. Others, like Guru and ClickUp, help teams manage knowledge and work together. Docket is special because it understands hard questions in many languages and works well with Slack. This helps sales and marketing teams a lot. Coveo has over 55 connectors and smart analytics. It is good for groups with lots of data. Algolia lets developers change how search works and handles big data fast.

Alternative	Key Features	Integration Breadth	Scalability & Fit
remio	information auto capture, powerful AI copilot extension,better search experience	Slack,Gmail,more channels in the future	Personal office assistant / knowledge management tools
Docket	Multilingual, Slack, RFP automation	Sales enablement, Slack	Large sales/marketing teams
Coveo	AI personalization, analytics	55+ connectors, CRM	Complex, multi-system enterprises
Algolia	Customizable, fast, API-first	Any data source	Developer teams, large data
ClickUp	Knowledge + project management	296+ apps, docs, tasks	Teams seeking unified workspace
Guru	Verified knowledge, AI authoring	Slack, Chrome	Onboarding, enablement

Each tool is different in how many features it has, how it connects to other apps, and how big it can get. Companies should pick the one that fits their needs best.

Integration Capability & Scalability

How well a tool connects and grows is very important. Coveo and Algolia work well for big companies with lots of users and data. Docket and ClickUp connect deeply with sales, project, and teamwork apps. This makes them good for teams that do many things. Guru is best for places where correct knowledge and training are most important.

• Coveo and Algolia: Great for big companies that need strong connections and can grow.

• Docket: Best for big sales or marketing teams using many tools.

• ClickUp: Good for teams that want projects and knowledge in one spot.

• Guru: Works well for jobs that need correct info and training.

BA Insight, for example, works in the cloud or on company computers. This makes it good for places like hospitals, banks, and factories. Its connectors and security help big companies keep data safe and follow rules.

The best enterprise search tool depends on the size, type, and needs of the company. Teams should think about how each tool fits their work and future plans.

Choosing the Right Solution

Evaluation Criteria

Selecting the right enterprise search solution requires a clear plan. Decision-makers should start by listing their main business goals. They need to check if the tool fits with current systems. Teams should look for strong AI features, easy setup, and good security. Scalability matters for growing companies. Leaders must ask if the tool can handle more users and data in the future.

A good evaluation process includes these steps:

• Identify the most important features for the team.

• Check if the tool connects with email, chat, and file storage.

• Review security settings and data privacy options.

• Test the search speed and accuracy.

• Ask about support and training resources.

Tip: Teams that use a checklist can compare tools more easily and make data-driven decisions.

Next Steps

After reviewing the options, teams should take action. They can start by shortlisting two or three top contenders. Most vendors offer free trials or demos. Teams should use these to test real-world tasks. It helps to involve both IT staff and end users in the trial. Their feedback will show if the tool fits daily work.

Next, teams can reach out to vendors for more details. They should ask about pricing, support, and future updates. Some companies may want to consult with experts or request a custom demo. This step ensures the chosen tool meets all business needs.

Remember: Taking time to test and compare will help teams find the best fit for their organization.

Picking the best enterprise search tool changes how teams find things. Leaders should think about what they need before picking a Glean alternative. The table and checklist make it easier to choose the right tools. Teams can try out the top choices or talk to vendors for help.

FAQ

What is enterprise search?

Enterprise search lets people find things in company tools, emails, and documents. It uses AI to show the best results. Teams save time and work better together.

How does AI improve enterprise search tools?

AI understands how people talk and what they want. It learns from what users do to give smarter results. AI helps people find answers quickly, even if they use different words.

Which Glean alternative works best for personal use?

remio is great for managing your own knowledge. It has AI-powered search, saves web content, and gives you a personal helper. People can keep notes and tasks organized.

What features should IT leaders prioritize when choosing an enterprise search solution?

• Strong AI-powered search

• Easy connections with tools you already use

• Fast and correct results

• Good security and privacy

These features help teams work well and keep company data safe.