Top 10 Google Keep Alternatives for Maximum Productivity in 2025
- Olivia Johnson
- 24 hours ago
- 16 min read
Are you searching for the best Google Keep alternatives for 2025? There are more options now than before. Apps like Remio, Notion, and Upbase have smart tools. They help you stay organized and work better. Many people want a notes app with AI or privacy features. This table lists some top note-taking apps:
Notes App | Standout Feature | Best For |
remio | Auto capture web content,no manual notes anymore | Professionals, students,reasearchers |
Notion | Custom pages, databases, AI | Full control, organization |
Upbase | Notes, tasks, chat | Small teams, freelancers |
Evernote | Advanced search, multimedia | Professionals |
You can pick a notes app that fits your needs. Try different ones to see what works for you. The right app can help you keep track of ideas and tasks easily.
Key Takeaways
Google Keep is good for fast notes but does not have sorting, undo, or strong privacy. Many note apps have better tools like AI search, offline use, working with others, and strong encryption. Picking the best app depends on what you need, like privacy, teamwork, offline access, or good organization.
Top choices like remio, Notion, Evernote, and Microsoft OneNote have strong features for students, workers, and teams. Test different apps to find one that matches how you work and helps you stay organized and get things done each day.
Why Switch from Google Keep?
Limitations
Google Keep is good for fast notes, but it has problems. As you need more, it may not work well. Many people think Google Keep is too basic for big projects or teamwork. If you want to organize many ideas, you might see these problems:
You cannot see your notes in a simple list or sort them by name.
There is no way to undo changes, so you could lose your work.
You cannot search for words inside just one note.
You cannot add pictures bigger than 1MB.
You do not get bold or italic text.
You cannot make more than one notebook or add video notes.
You might worry about privacy because there is no password or encryption.
You do not have many ways to label or color your notes.
You might not get much help from customer support.
If you care about keeping your notes private, Google Keep may not be enough. Some people want apps that keep their notes safe and private. You might want a free app that works offline and gives you more control.
User Needs
You may want more than just a simple notes app. Maybe you need a safe place for your thoughts or work files. You might want to use your notes when you do not have internet. If you work with others, you may need better ways to share notes. Some people want open source apps for more privacy and control. Others look for an evernote alternative with more features.
You may want to sort your notes with folders, tags, or colors. You might need an app that keeps your data safe. If you travel or work without internet, you need offline access. Many people want a free app that does not take away features. You may also want an app that lets you add images, files, and voice notes.
When you look for Google Keep alternatives, think about what you need most. Do you want privacy, safe storage, offline use, or open source? There are many choices, so you can find the best one for you.
Selection Criteria
Productivity Features
When you choose a productivity app, you want tools that help you work better. Look for apps that make writing and organizing notes easy. Many apps can summarize notes or turn speech into text. Some apps use AI to help you search faster. You can use tags and folders to sort your notes. Handwriting recognition helps you organize even more. Some apps let you record audio or add pictures and videos. If you need to work offline, check if the app allows it. Many people want their notes to update on all devices.
Tip: Pick an app that matches your daily habits. If you go to meetings, real-time transcription can help you remember things.
Cross-Platform Support
You probably use more than one device each day. That is why cross-platform support is important. The best apps work on Windows, macOS, Linux, iOS, and Android. This lets you keep your notes in sync everywhere. Here are some popular choices:
Supported Operating Systems | |
Standard Notes | Windows, macOS, Linux, iOS, Android |
Typora | Windows, macOS, Linux |
Evernote with Mind | iOS, Android, Windows, macOS |
Multi-platform support means you can switch devices easily. Good synchronization keeps your ideas safe and ready to use.
Collaboration
Working with others is easier when your app has teamwork tools. You can share notes and give tasks to people. Some apps let you edit together at the same time. Shared notebooks and calendar links help teams stay organized. Advanced note linking connects ideas and projects. If you need to work offline, see if your app saves changes until you reconnect.
Feature | Benefit |
Task Assignment | Clear roles and responsibilities |
Calendar Integration | Better scheduling |
Shared Notebooks | Easy group access |
Advanced Note Linking | Connect ideas and projects |
Security & Privacy
You want your notes to be safe and private. Look for apps with strong encryption and privacy settings. Many top apps have secure storage and password protection. Two-factor authentication adds extra safety. Encryption keeps hackers away from your data. Some apps let you use notes offline for more privacy.
End-to-end encryption and privacy controls are very important. Always check for secure syncing and privacy rules before you choose.
Pricing
Pricing matters when you pick an app. Some apps are free, but others cost money each month or year. Free plans have basic features. Paid plans give you more tools. Here is a table:
App Name | Pricing Details |
remio | Free plan plus 2 paid plans at $19.9/month or $99.9/year |
Free; optional subscription at $19.9/month or $199.9/year | |
Trello | Free plan plus three paid plans |
Evernote | Free and premium/business plans |
Nimbus Note | Free and paid versions |
If you want offline access or extra privacy, check if those cost more. Flexible pricing helps you choose what fits your budget and needs.
Top Google Keep Alternatives
remio is a note-taking app that cares about privacy. All your data stays on your device. Remio only works on Macs with Apple Silicon. You can save notes and highlights from the web quickly. Remio uses AI to help you sort and find your notes. The “Ask Remio” tool lets you search your notes by asking questions. Smart collections help you keep things neat. New tools like Knowledge Blending and Smart Write are coming soon. These tools help you write and summarize faster. Many people like Remio because it saves time and keeps things simple.
Key Features:
Effortless web content capture and annotation
100% offline, privacy-first storage
AI-powered search and organization
Smart Write and Knowledge Blending (coming soon)
Encrypted local storage
Pros:
Auto capture the web content while browsing
Easily retrieve the content you viewed in seconds.
No data leaves your device
Powerful AI copilot in the browser and app
Great for research and knowledge management
Cons:
Only for macOS on Apple Silicon, No cross-device syncing
Some features are still in development
Pricing:
Pricing details vary; check the official site for updates
Platform:
Best For:
Mac users who want privacy, AI, and advanced knowledge management
2.Notion
Notion lets you make notes, databases, and projects your way. You use blocks to add text, pictures, and lists. Notion connects with thousands of other apps. You can work with your team and leave comments. You can give tasks to others. Notion is a good Google Keep alternative if you want more control. It might take time to learn, but you can do a lot with it.
Feature | Notion | Google Keep |
Customization | Blocks, databases, templates | Simple notes, checklists |
Collaboration | Real-time editing, comments, mentions | Basic sharing |
Integrations | 7,000+ via Zapier, 100+ direct | Google Docs, Calendar |
Pricing | Free for individuals, paid for teams | Free |
Notion is great if you want a notes app that works everywhere. You can use it on Windows, macOS, iOS, Android, and the web.
Pros:
All-in-one workspace
Strong collaboration tools
Huge integration library
Cons:
Learning curve
Can feel slow with big databases
Best For:
Teams and anyone who wants to organize everything in one place
3.MicroSoft OneNote
Microsoft OneNote is like a digital notebook. You can type, draw, or record audio notes. OneNote’s OCR lets you search your handwritten notes and pictures. You can organize your work with notebooks, sections, and pages. It works well with Microsoft Office. You can link notes to Outlook tasks and meetings. OneNote lets you work with others at the same time. Sometimes syncing is slow. The app has many options, which can feel like too much if you like simple things.
Key Features:
Flexible organization with notebooks and sections
Handwriting and audio support
OCR for searching handwritten text
Real-time collaboration
Deep Microsoft Office integration
Pros:
Great for cross-platform use (Windows, macOS, iOS, Android, web)
Free with Microsoft account
Strong for school and work
Cons:
Can be complex
Syncing issues sometimes
Best For:
Students, professionals, and teams who use Microsoft tools
4.Evernote
Evernote has changed a lot since 2020. Now, it has AI tools for rewriting, transcription, and meeting notes. You can change your workspace with thumbnails, templates, and sidebar choices. Evernote loads notes and files faster now. You can search by keyword, tag, or even handwriting. Evernote is a classic note-taking app, but now it feels smarter. Many people think it is the best evernote alternative for those who want more features.
Key Features:
AI-powered search and summarization
Handwriting and voice note support
Cross-platform synchronization and loading
Customizable templates and views
Web clipper for saving online content
Pros:
Powerful search
Works on all major platforms
Great for organizing big projects
Cons:
Some features need a paid plan
Can feel complex for new users
Pricing:
Free plan available
Paid plans start at $7.99/month
Best For:
Professionals, researchers, and anyone who wants a feature-rich notes app
5.Todoist
Todoist is a top to-do app for android and other devices. It is more than a note-taking app. You can organize tasks into projects and set priorities. You can add reminders and work with your team. You can assign tasks and see what everyone is doing. Todoist connects with time tracking tools. If you want a tool for tasks and notes, Todoist is a good choice.
Feature | Todoist | Google Keep |
Task Organization | Projects, priorities, labels | Simple lists |
Reminders | Yes (limited in free plan) | Yes |
Collaboration | Team inbox, roles (paid) | No |
Integration | Time tracking, calendar, more | Limited |
Pricing | Free and paid plans | Free |
Pros:
Easy to use
Works on all devices
Great for teams and solo users
Cons:
Some features need a paid plan
Best For:
Anyone who wants to manage tasks and notes together
6.Upbase
Upbase puts all your work in one place. You get tasks, docs, files, messages, and chat together. The simple design helps you focus and start fast. You can give tasks to others and leave comments. You get real-time updates. Upbase has tools for daily planning and reminders. Lists are private, so your work is safe. Upbase is a good evernote alternative for teams who want to stay organized.
Key Features:
Unified workspace for tasks, docs, and chat
Real-time collaboration and notifications
Daily planner, Pomodoro timer, and calendar sync
Private lists for privacy
Cross-platform support
Pros:
Easy onboarding
All-in-one platform
Strong privacy controls
Cons:
Some advanced features may need a paid plan
Best For:
Small teams, freelancers, and anyone who wants everything in one place
7.ClickUp
ClickUp is more than just a note app. You can make notes, connect them to tasks, and manage projects. ClickUp Docs lets you add pictures, links, and videos. The Notepad is good for quick ideas. You can turn notes into tasks with one click. ClickUp Brain, the AI helper, helps you summarize notes and make new content. You can use ClickUp on any device. This makes it a top choice for teams.
Key Features:
Docs with rich formatting and media
Notepad for quick notes
AI assistant for summaries and content
Seamless task and project integration
Cross-platform support
Pros:
All-in-one for notes and projects
Powerful AI tools
Great for teams
Cons:
Can feel overwhelming at first
Best For:
Teams and project managers who want everything connected
8.Nimbus Note
Nimbus Note is a note app that cares about privacy. It uses strong encryption to keep your data safe. You can lock notes and links with passwords. Nimbus Note meets privacy rules like FERPA, COPPA, and GDPR. You can organize notes, tasks, and projects. You can work with your team. Nimbus Note works on all major devices, so it is a good cross-platform pick.
Key Features:
End-to-end encryption and password protection
Compliance with top privacy standards
Team collaboration tools
Rich note formatting and attachments
Cross-platform support
Pros:
Strong privacy and security
Great for teams
Flexible organization
Cons:
Paid plans can be expensive
Best For:
Businesses, educators, and anyone who needs privacy-focused notes
9.Bundled Notes
Bundled Notes helps you organize with bundles, tags, and boards. You can group notes with bundles and use Kanban boards for projects. Tags help you sort your notes. The app supports Markdown, reminders, and sorting. You can see notes as cards or lists. Bundled Notes has a clean look and swipe gestures for fast moves. You can save templates and use them again.
Key Features:
Bundles for folder-like organization
Kanban boards for tasks
Tags and custom sorting
Markdown support
Reminders and notifications
Card and list views
Customizable themes
Pros:
Flexible organization
Modern, clean design
Great for visual thinkers
Cons:
Some features may need a paid plan
Best For:
People who want a visual, organized notes app
10.UpNote
UpNote is a simple note app with no distractions. You get rich text, Markdown, and notebooks inside notebooks. UpNote works on Windows, Mac, Linux, iOS, and Android. You can lock notes, use focus mode, and export your work. UpNote is cheap, with a free plan for up to 50 notes and a lifetime option. It is a good evernote alternative if you want something easy.
App | Pricing Options | Key Features | Notes |
UpNote | Free (limit 50 notes), $1.99/month, $39.99 lifetime | Rich formatting, Markdown, nested notebooks, tagging, pinning, exporting, offline use, syncing across devices | Simple, clean, text-based, no heavy collaboration or task management; good for focused note-taking |
Pros:
Clean, minimal design
Affordable lifetime plan
Works on all devices
Cons:
No advanced collaboration tools
Best For:
Writers, students, and anyone who wants a focused, cross-platform notes app
There are many google keep alternatives you can try. Some focus on privacy, some use AI, and some are for teams. You can find a free note app, a privacy tool, or open source options. Try a few and see which notes app you like best.
Best Note-Taking Apps
Features Overview
When you look for the best note-taking apps, you want more than just a place to type. You want a notes app that helps you work smarter and faster. Many of the top apps in 2025 give you tools that make your life easier. Here are some features you should look for:
Secure client-side encryption keeps your notes private.
Table and database support lets you track projects and ideas.
Powerful to-do lists help you remember tasks and set reminders.
AI assistants can help you write, brainstorm, and answer questions.
Calendar integration brings your notes and tasks together.
Templates make it easy to start new notes or projects.
Cross-platform support means you can use your notes app on any device.
Real-time collaboration lets you work with friends or teammates.
Multimedia support allows you to add images, files, and even voice notes.
Advanced organization tools like tagging, linking, and dashboards keep everything tidy.
You will find that feature-rich note-taking apps like remio, Notion, Evernote, and ClickUp offer a superset of tools. These notes app choices fit many needs, from simple lists to complex projects. If you want powerful search capabilities, these apps help you find anything fast.
Tip: Try a notes app that matches your style. Some people like simple notes, while others want all the tools in one place.
Organization
Great organization makes a notes app stand out. The best note-taking apps give you many ways to keep your ideas neat. Here is how top note-taking tools help you stay organized:
Jots and captures let you save quick ideas or meeting notes.
Logs and summaries help you track what happened each day.
Lists and collections group your to-dos or project notes.
Bases and wikis store important info for long-term use.
Hubs and indexes make it easy to find what you need.
Drafts and documents help you work toward finished projects.
Many note-taking apps use AI to sort your notes by topic or project. Some apps even build knowledge graphs to show how your ideas connect. You can use powerful search capabilities to find notes with just a few words. With advanced organization tools like tags, folders, and links, you never lose track of your work. Some notes app options even suggest connections between your ideas.
If you want the best note-taking apps, look for ones that support different note types and help you move from quick thoughts to finished work. Good organization saves you time and helps you focus on what matters.
Note-Taking App Comparison
Quick Reference Table
Picking a note-taking app can be hard. You want an app that matches how you work. It should keep your notes safe. It should work on all your devices. This table helps you compare the best Google Keep alternatives. You can see their main features, where they work, privacy options, and who should use them.
App | Main Features | Platform Support | Privacy & Encryption | Best For |
remio | AI-powered notes, web capture, smart search, offline use | macOS (Apple Silicon) | Local storage, strong privacy, encryption | Mac users, privacy-focused |
Notion | Custom pages, databases, AI, templates, collaboration | Windows, macOS, iOS, Android, Web | Workspace privacy, permissions, encryption | Teams, students, organizers |
Microsoft OneNote | Handwriting, audio, OCR, deep Office integration, real-time collaboration | Windows, macOS, iOS, Android, Web | Password protection, cloud encryption | Professionals, students |
Evernote | AI tools, templates, web clipper, fast search, multimedia notes | Windows, macOS, iOS, Android, Web | Account protection, cloud encryption | Researchers, business, writers |
Todoist | To-do app, fast search, multimedia notes | Windows, macOS, iOS, Android, Web | Workspace privacy, encryption | Professionals, students |
Upbase | Tasks, docs, chat, daily planner, Pomodoro timer | Windows, macOS, iOS, Android, Web | Private lists, workspace privacy, encryption | Small teams, freelancers |
ClickUp | Notes, docs, tasks, AI assistant, project management | Windows, macOS, iOS, Android, Web | Workspace privacy, encryption | Teams, project managers |
Nimbus Note | End-to-end encryption, team tools, rich formatting, compliance | Windows, macOS, iOS, Android, Web | End-to-end encryption, password lock | Businesses, educators |
Bundled Notes | Bundles, Kanban boards, tags, markdown, reminders | Android, Web | App lock, privacy controls, encryption | Visual thinkers, organizers |
UpNote | Rich text, markdown, nested notebooks, focus mode | Windows, macOS, iOS, Android, Linux | App lock, privacy, encryption | Writers, students |
You might see that Standard Notes is special for privacy. It has end-to-end encryption and keeps your notes safe on your device. You can use password protection, Face ID, or fingerprint to lock the app. Google Keep does not have these strong privacy tools.
Here are some important differences:
Standard Notes lets you use markdown, folders, and plugins. Google Keep does not.
Standard Notes works on more devices, even with a desktop app.
Standard Notes uses end-to-end encryption and open source code. Google Keep does not.
If you want your notes on all your devices, most of these apps can do that. You can use them on your phone, tablet, or computer. Your notes will stay updated everywhere. Some apps, like evernote and Notion, make this easy and quick.
If privacy is important, pick an app with strong encryption. End-to-end encryption means only you can read your notes. Nimbus Note and Standard Notes give you this extra safety. evernote, Notion, and Upbase also have encryption, but privacy levels are not always the same.
You might need a note app for work, school, or just for yourself. Notion is good for research and business. Remio is great for teams and students. UpNote and Bundled Notes help you stay focused and neat. With so many choices, you can find the right app for you.
Choosing the Right App
For Students
You need a notes app to help with school. Some apps let you sort notes by subject. Others help you share notes with friends or teachers. Here’s a quick guide for students:
Note-Taking App | Key Features | Best Use Case |
remio | Web content capture, AI copilot, knowledge base management | Good for students to do the research,auto capture the website viewed, easy to retrieve |
Evernote | OCR, cross-platform, annotation, sharing | Good for students who want to organize and work with classmates |
OneNote | OCR, annotation, collaboration | Great for group projects and students who need help with reading |
Notability | Handwriting, diagrams, equations | Best for STEM students and drawing notes |
Google Keep | Easy access, cloud storage | Simple note storage for reminders |
remio lets you make a notebook for each class. You can add text, pictures, and voice notes. Your notes sync on all your devices, so you do not lose homework. OneNote is good if you like drawing or working with others. Both apps help you keep notes neat and easy to find.
Tip: Use tags or folders in your app. This keeps your schoolwork tidy and helps you study before tests.
For Professionals
You want an app that keeps your work neat and easy to find. Many workers use apps for typed notes, pictures, voice memos, and web pages. Here’s a table for what works best at work:
App | Key Features | Why Professionals Like It |
remio | Web content capture, AI copilot, knowledge base management | Great for professionals with lots of information input and outputs,arcossing hundreds of tabs, auto capture the website viewed, easy to retrieve |
Evernote | Notebooks, tags, search, collaboration, app integration | Good for big projects, tracking tasks, and teamwork |
OneNote | Sections, pages, handwriting, Office integration | Works well with Microsoft tools and meetings |
Simplenote | Tags, folders, encryption, cross-platform | Simple and safe for notes |
Bear | Markdown, tags, customization | Great for long writing and notes |
Trello | Boards, lists, cards, collaboration | Mixes notes with project management |
remio is great for searching and sorting lots of info. You can tag notes, make stacks, and work with your team. OneNote is best if you use Microsoft Office. Both apps help you manage meetings, projects, and daily work.
Try using notebooks and tags to stay organized. This makes it simple to find things, even after a long time.
For Teams
Teams need more than just a place to write notes. You want to share ideas, give out tasks, and keep everyone updated. Here are some ways team apps help you work together:
Make team rules for naming and sharing notes.
Use AI tools like Smart Search to find things fast.
Check and improve how your team takes notes.
Try real-time editing and sharing with your group.
Pick apps that connect with chat or project tools.
Apps like evernote, Notion, and Microsoft OneNote help teams work better. You can share notebooks, talk about projects, and keep files in one spot. Notion gives you templates and blocks for any project. Evernote lets you pin notes and chat in Microsoft Teams. These tools help your team stay neat and get more done.
If your team works in different places or time zones, choose an app with strong teamwork tools and smart search.
You have many strong choices when looking for Google Keep alternatives in 2025. Some apps focus on privacy and encryption, like Notesnook and Joplin. Others, such as Notion and AppFlowy, give you flexible workspaces and project tools. You can find options for every budget and device.
Many of the best note-taking apps offer:
End-to-end encryption and cross-platform sync
Rich text editing and offline support
Customization for your workflow
To get started:
Try a few apps that match your needs.
Explore AI features to boost your productivity.
Use active note-making methods to organize your ideas.
Choose tools that help you stay focused and save time.
Pick the app that fits your style and helps you work smarter every day!
FAQ
What makes a note-taking app better than Google Keep?
You get more features with many alternatives. Some apps offer folders, tags, AI search, and better privacy. You can organize your notes in new ways. You also find tools for teams and offline use.
Can I use these apps without the internet?
Yes, many apps let you work offline. You can write, edit, and save notes. When you go online again, your notes sync across devices. Always check the app’s settings for offline support.
How do I pick the right app for me?
Think about what you need most. Do you want privacy, AI help, or teamwork tools? Try a few apps. See which one feels easy and helps you stay organized.
Are there free note-taking apps with strong privacy?
Yes! Some apps like Standard Notes and Joplin focus on privacy and encryption. You can use them for free. They keep your notes safe and private.
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