Improve contents of an email
Prompt detail
Below I will provide the source text and an optional style reference. Please perform the following steps and output a structured result.
##Source text:
{{@Source content}}
##Style reference:
{{@Style reference}}
##You are tasked with improving the contents of an email to make it more professional and friendly. Here's what you need to do:
1. First, carefully read the source content
2. Now, consider the following guidelines for improving the email:
- Maintain a professional tone while being friendly and approachable
- Ensure proper grammar, punctuation, and spelling
- Use clear and concise language
- Organize the content in a logical manner
- Remove any inappropriate or overly casual language
- Add any necessary context or details that may be missing
3. Rewrite the email, incorporating these improvements.
4. After rewriting the email, add a horizontal line and provide a brief explanation of the changes you made and why they improve the email's professionalism and friendliness.
What the prompt does
Rough email drafts can come across as too blunt, disorganized, or overly casual — especially when you're writing quickly between meetings. This prompt takes your original email text and rewrites it to sound professional yet approachable, fixing grammar, improving structure, and softening tone where needed.
Paste your draft into remio along with an optional style reference (like a previous email you admire), and you'll receive a polished rewrite plus a clear breakdown of every change made. No more second-guessing whether your message strikes the right tone before hitting send.
When to use
• You've drafted a quick reply to a client but worry it sounds too abrupt or informal and need it polished before sending.
• You're writing a sensitive email — like declining a request or addressing a missed deadline — and want to ensure the tone stays constructive.
• A teammate asks you to review their email to leadership, and you want to provide an improved version rather than vague feedback.
• You're communicating cross-culturally and want to make sure your phrasing is universally clear and respectful.
• You need to transform internal shorthand notes into a presentable external-facing message.
Prompt examples
Input:
Source content: "Hey Mike, so we looked at the numbers and honestly the Q3 results aren't great. We need to figure out what went wrong. Can you get your team to pull together some data by Friday? Also the meeting got moved to 2pm. Thanks"
Style reference: "Warm but direct, similar to how a senior account manager would write to a long-term client."
remio responds:
Hi Mike,
Thank you for your continued collaboration on the Q3 review. After analyzing the latest figures, we've identified some areas where results fell short of expectations, and I'd love to work together to understand the contributing factors.
Would your team be able to compile the relevant performance data by Friday? That would give us a solid foundation for discussion. Also, a quick heads-up — our meeting has been rescheduled to 2:00 PM.
Looking forward to connecting. Please let me know if you have any questions in the meantime.
Best regards
---
Changes: Replaced casual opener with a professional greeting, reframed negative language constructively, added context around the data request, and restructured for logical flow.
Tip 1:
Include a style reference whenever possible — paste a sentence or two from an email whose tone you want to match. This gives remio a concrete target instead of relying on generic "professional" defaults.
Tip 2:
Specify the recipient's role (e.g., "client VP" or "new hire") so the rewrite calibrates formality and detail level appropriately.
Tip 3:
If the email covers multiple topics, note which point matters most so remio can prioritize and structure the rewrite around it.
More tips
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